12 Tips on How to Send College Application Package

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Ashwin asks :  I have submitted online application and paid the graduate school application fee using credit card. All the required documents to be sent to the University in US. I have few questions

  1. Is if ok to put all the documents in the cover and send the package?
  2. Universities have asked not to use express mail service for PO Box address. I plant o send using BlueDart. What to do?

College Application Package

This aspect of Graduate School application process is usually overlooked. Most of you would just insert all the documents into the cover and post ( or courier) the documents to the University. You have to show your organization skills on every aspect of your application.

  • How does one present a graduate application in a professional way?
  • What goes into a graduate schools application packet?

Organizing Application Materials

  1. Arrange the application materials in order.
  2. Create a Index page ( or cover letter) that lists all the documents enclosed.
  3. Application Index page should be the first document.
  4. Sort all the documents to in the same order as listed in the Index Page
  5. Use good quality paper to print the documents ( Resume, SOP, …..)
  6. If any documents in over 1 page, don’t print back to back.  If SOP is 2 pages, then print each page in separate papers
  7. Don’t staple the pages, instead use paper clip.
  8. Include the online application submission confirmation page.
  9. Include online application fee payment receipt ( if paid online)
  10. Don’t send a photo with graduate school application
  11. Include copy of GRE and TOEFL score reports
  12. Include your name ( or student id assigned after submitting online application) in all the documents.
    • SOP, Resume, Certificates, Other documents – Name/ID in every page
    • Transcripts, LOR – Write Name/ID in Pencil on top of each official transcript

How to Mail the Package

Packages can can send by two different ways

  1. Postal Service  ( like Indian Postal Service, Unites States Postal Service, ….)
  2. Express Courier Service ( FedEx, DHL, Blue Dart, DTDC, UPS, …)

Universities will provide you with 2 address to send the documents.

  1. Regular physical address
  2. PO Box address

If you are send application through Courier services, you HAVE to mail the application packet to Regular physical address. Courier service will NOT deliver the packets to PO Box address.

If physical address is NOT to listed in college website and you plan to send the application through courier service, find the address from th graduate school ( call or email) and courier the package to the specified address.

Related : How to apply for Colleges in USA

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