Transcript is mandatory document that has to be sent along with college/university application in additional to other documents. But, what is a transcript and how to get one in India?

According to Wiki

In United States education a transcript (Cumulative Record File, CRF, Permanent Record, or simply Record) refers to a copy of a student’s permanent academic record which usually means all courses taken, all grades received, all honors received and degrees  conferred to a student. When students are thinking about changing schools, the cumulative transcripts usually get mailed from school to school.

Question from Abhay at 11 Common College Application Mistakes

I saw in the profile of the most of the USA universities that they need official transcripts to be sent directly by the last institution to their admission office in order to apply for phd positions.
My last institute is not sending my transcripts directly but they are able to provide the sealed transcripts saying me to sent it by myself. So if am sending the sealed and packed transcripts, will they accept it or not….

Transcripts in India

  • Transcripts in India refers to Mark sheets (Cumulative or semester-wise).
  • After every semester, university will give a copy of original mark sheet to students.

For applying to universities in USA, you have to send official transcripts.  Since, you get only one copy, you have to get the mark sheets signed from University Registrar to make it official.

Process to get official transcripts changes between colleges and universities. But, following steps will give an overview of how to get transcripts.

  1. Make copies of all mark sheets (photocopy, zerox)
  2. Put them in an envelop
  3. Pay the fees at university for transcripts ( I think its around Rs 100 to Rs200 per transcript)
  4. Submit the copies to University Registrar office.
  5. Registrar will verify the mark sheets and sign each page. If you have 8 semester mark sheets, all 8 pages have to be signed (with seal)
  6. Paste the envelop and sign and seal at the envelop opening.

Signed and sealed envelop with mark sheets is now official transcript and you can send that along with application documents. Universities in India will NOT send the transcripts to US. Even though website say only transcripts from universities are accepted, it doesn’t apply to International admission.

Comments?

If you have additional questions/comments about official transcripts, do leave a comment below. If the process to get transcripts is different with you school, can you leave a comment below about the procedure?

 

Comments

  1. should i write my name and address on the transcript envelope or just the address of the university?

  2. do i have to get transcripts from college i studied and which one to send to US university college or my universities?

  3. hello sir,
    i have written a single subject five times and i passed at fifth time……….is all the five attempts should be attested or passed transcript is enough……….another thing is it is one backlog or 5 backlog

  4. i live in usa and i need my mark sheet from delhi university to be send to us university . i need mark sheet for 3 years in sealed envelop, how much is the fee they are saying $100 for each mark sheet , is that mean i have to pay $300 or $100

  5. sir, i completed my BE last month, i am applying for US Universities, they are asking for transcripts , but i dint receive my 8th sem marks card yet. for issuing transcript they are asking for 8th sem marks card also. please help. Thanks in advance

  6. Hi there to all, how is all, I think every one is getting more from this web page, and your views are nice in support of new visitors.

  7. I have completed my graduation in Physics from Fergusson College, Pune, and am currently doing M.Sc from IIT Delhi. I was wondering if I am supposed to submit the transcripts from both the institutes along with the application, or do they require only the undergraduate transcripts? Also, if I am supposed to send the transcripts from IIT Delhi as well, how can I do that since my course is not yet over.

  8. Can some1 help me plz!! I hv graudated from mumbai university and now i need the transcript to be submitted to WES for evalucation for the purpose of job. How can I get it and what is the procedure. Help me plz..

  9. Hi,
    I’m currently in Chicago and trying to pursue my MBA, one of the universities needs my transcripts evaluated. I am a BSC and MSC from University of Delhi in 2007 and 2009 respectively. I have all my originals here with me. Please help me with the process to get my transcripts signed and sealed.
    Q1. Do I need to send my originals and photocopies back to India, so as to get them attested? Or do they keep students records and would pull up the mark sheets from my Enrolment
    Q2. Is transcripts all about marksheets or the degree needs to be attested to?
    Q3. How long would be entire process as my application deadline being July, 2012.
    Q4. I have lost my BSC Degree, and would need a duplicate for that. Can someone help me with the procedure for that too.
    Q5. I am probably going through the evaluation from WES, I find them very difficult to deal with. Ne previous experience and tips would be welcome.

    Will appreciate your response.
    Thanks for the thread, it’s indeed a great effort.

    Preet

    • Hi Preet,
      Just wanted to know – WES sent you your evaluation in how many days? I have paid the fee, and sent my documents.. Is their service satisfactory? Do they give equivalent GPA?

  10. Heyyyy…i was wondering if it is mandate to send indvidual marksheets of all the 8 semesters or is it okay if i send only the consolidated marklist . i had 4 arrears in my 3rd sem(which i hav cleared with really good grades) and i dont want to display that fact by sending separate marklists . Please let me know if its ok to send only my consolidated marklist. Will US Universities accept that ??? Thanks !!!

  11. i’m presently in 4-2 .want to go to US for this spring still i have a backlog log in 1 subject of 2-2.by the time i clear my back log and get the result it will be almost july 2nd week and my 4-2 res will cme by augest i heard that for spring applications we need to send our transcripts till 4-2 so will it be late or transcripts till 3-2 is enough

    • I would apply after you get the results in August. Have everything ready, once you get the transcripts, submit the application.

  12. Hi All,

    As per the above post and comments… A transcript is a photocopy of the marksheets which i received from my college and university attested by Registrar or Controller of Examination of the university to which my degree is affiliated to… (please correct me if i am wrong)

    I am presently in the US and want to give my certificates for evaluation to WES.

    I have completed my B.Com (Accounting & Finance) from Mumbai University in 2010… and will be applying for M.com this year… My question is… If i get my marksheets till B.com attested and placed in a sealed envelope and have few more sets with me when i come back to US… wil that be considered valid after 2 yrs as well ( if i want to use it for evaluation after masters).

    Is there any specific validity for attetested an sealed marksheets given by the University of Mumbai? if Yes, How much?

    Kindly assist as i am really confused with this…

    Thanks & Regards,
    SSD

    • ya it will be valid it has no time limit…but if u r applying to wes for evaluation then go for WES ICAP sevice where u have to pay some extra fees n can use ur evaluation whenever u want . u dont need to submit ur documents again n again to wes .

      • Thanks for reply!! I had called WES regarding the same concern… asked if i get my Bachelors Degree evaluated now under WES ICAP and later give masters degree for evaluation do i have to submit documents all over again… she said YES… I dont knw how far is she correct…. If that is the case then whts the use of WES ICAP….

        Do you have any idea abt this?? I wil be going to Mumbai in next few months so want to complete all the paper formalities required…. Kindly assist…

        Thanks again for the reply!!

        • Hi …Just wanted to know – WES sent you your evaluation in how many days? I have paid the fee, and sent my documents.. Is their service satisfactory? Do they give equivalent GPA?

  13. Hello, I am in final year of my bachelor’s degree Delhi University. My degree will be complete next year july 2012. I am seeking admission for the September 2012 session

    So what will be the transcript for me, will it be the notarised copies of my 3 years marksheets or anything else ?
    Thanks

  14. HI,

    How to upload transcript while applying online? Some university don’t want the hard copies.They will ask for it if admission is granted. Then how to upload the transcripts.
    From my university(WBUT), I will get the transcript in a envelope so I can’t scan them. Please help me I am bit confused about this.

  15. I completed my btech from A private self financing college in kerala
    and completed my ME from IISc . Should i have to meet both college registrars or the last collage register alone to send official transcripts . PLs help

  16. Hi,

    Thanks a lot for this post. I have a question; The photocopies of all semesters marksheets should be black & white or coloured or it doesn’t really matter?

    And, does the name of the university (to which the transcript is to be sent) have to be written by the Registrar or I can write it? Thanks a lot.

  17. do i have to get failure marksheets attested by the registrar while applying to the universities in USA , i did my MBBS from maulana azad medical college ,delhi university. will the university authority send the sealed envelop to the university in USA or do we have to send it ourselves.

  18. I just went to my college and got 10 attested copies of the transcript. They are signed and sealed by our college’s principal and each copy of the transcript is put in a sealed envelope, which is also signed by our college’s principal. Is it really mandatory get the copies of the transcript signed by university registrar? I didn’t know about that until now. Will US universities accept transcripts attested by our college’s principal?

    Please reply soon. I’m applying for Spring 2012.

    Thank you so much.

  19. Hi, I would like to thank HSB for taking this initiative of guiding students through the process.

    I am in a bit of a trouble. My university (IIT Guwahati) issues only consolidated marksheet, i.e. all the semester wise marks in one sheet. When I asked, they refused to issue individual semester marksheet saying that IIT G does not issue individual marksheets. I applied to SF state univ. for MBA program and sent them the consolidated marksheet. However they are asking for individual marksheets. Now where do I get these marksheets from? Shall I mail SFSU explaining them the position of IITG?

    • Let them know your university will not provide semester-wise marksheets. If they insist that's what they need, then find different school, but let them know you are no longer considering their school.

  20. Hi,

    I gone through your explanation for Transcripts in India.

    But my university (Anna university of technology, Tiruchirappalli) is providing the transcripts in a different form. That is they are mentioning the marks (upto 6th semester) in a single paper(printed) and that one is attested by the registrar of the university. They are not attesting all the photo copies of the original mark sheets. Plz inform that this type of transcript is accepted by the US Universities?…..

    • Hi Karthick

      Though majority of the universities do accept it but there are some universities which might raise an objection about the transcripts. I am telling you from my own experience with IIT Chicago (no offense to university :)). Even my univ (from which I graduated engg.) provided me transcripts in the same above mentioned way and was accepted at 5 schools but I received a mail from the admission dept from 6th for sending them the consolidated mark sheets attested by university official. So my advice would be, be prepared for it and talk to your university about the same. For now you can send them the transcripts and if they raise any question (which should be in 15-20 days after you send them your documents), you can always take a print out of the mail and present it before university officials.

      Good luck!

  21. hiii if you are applying to say 5 differnet colleged at the same time , and i filled out an application online and payed the fee ineach also online , how do i send each my official transcripts ???, i mean i can send copies to each then when i get accepted i send the official transcripts , i guess .

    also when i get accepted in the college i want in america do i mail my old college the adress and ask them to send my file or how does it work exactly ??

  22. Now most of the universities provide transcripts signed and
    sealed in India too. They charge 50rs per transcript. All u have to
    do is, submit a copy of consolidated mark sheet.

  23. Hi

    I am being told dat transcripts are to be kept in A 4 size brown envelope… so shud i get signature and seal on dat. Or is there ne specified envelope for dat?!! Plz lemme know. Thanks in adv… Also temme if am being told d right thing.

  24. Hello,

    My medical college has issued me transcripts but they are not in a sealed or signed envelope. Is it ok if I send those? The stupid office people are not ready to stamp the envelopes saying that they stamp only those envelopes which are being posted sdirectly by the college itself. Can you please suggest an action urgently?

    Thank you

  25. Thats great!

    My university people(the corrupt bastards) are charging 1600 bucks per transcript. Don't know what to do now.

  26. Hi HSB!
    Firstly, your pots have been invaluable in helping us in deciding our schools, preparing for gre, and also in application process. My Question is – if i apply to 8 schools, should i get 8 different transcripts(with sign and seal in all 8 envelopes) prepared or 1 transcript and its photocopies will do the job.
    Thanx

  27. Hi,
    So the college where i graduated from has its university in another city..as is the case with many colleges.so its very difficult to go there specially to get my transcripts signed by the registrar.

    1.Can i get the marksheets verified, signed and sealed by my college dean?
    2.Can a gazzeted officer verufy, sign and seal the package.

    Hoping to get a reply.
    thank you

  28. Hi

    I am a regular visitor of HSB. It is very nice to the entire thing of US admissions.

    I like to clarify one thing, If someone can share it, then it will be helpful for me

    Can u tell me the Universities in Europe with high standard education and the requirements of them???

    Can u tell me the universities in US which does not require GRE or which requires only TOEFL???

  29. Hello,

    I wanted to know does the envelope of transcripts need to be sealed as well as signed? I had requested for transcripts from my university and what they had sent is the attested transcripts in envelopes which are sealed with university stamp. There are ni signatures on the envelope openings. Would it be a problem?

  30. how early we can send the application for the adminssion in good university.or which time is best for sending the application for winter intake

  31. hey i have completed diploma in computer engineering & took admission for B.E. Computer Engg. Direct Second Year what transcripts i must get from the university of PUNE. Rit knw im appearing final yr of Engg. Plz do ans my query

  32. Hello, can you suggest a solution for my problem please..

    I would like to apply to the UCs but i have a doubt regarding my TOEFL scores reaching them before the deadline.

    I have taken up my GRE and the problem is that i am yet to give my TOEFL exam, the deadline for submitting the application is December 15th.

    I will send my application with all the requirements before December 15th but as i can take up TOEFL only on November 21st, I am aware that my TOEFL scores sent by ETS will reach only after the deadline.

    So, can you please tell me whether they’ll consider my application even if my TOEFL score (sent by ETS) reaches after december 15th or not?

    • Dont worry- The toefl scores sent by ETS is official. But till then the photocopy of score card or marks specified by you in application filling will be sufficient. I am telling out of my experience that the university needs TOEFL NOT FOR SHORTLISTING but a mandatory requirement for admission which by that time you may have got it or sent. Best of luck

  33. Hello, can you suggest a solution for my problem please.. it goes this way..

    I would like to apply to the UCs but i have a doubt regarding my TOEFL scores reaching them before the deadline.

    I have taken up my GRE and the problem is that i am yet to give my TOEFL exam, the deadline for submitting the application is December 15th.

    I will send my application with all the requirements before December 15th but as i can take up TOEFL only on November 21st, I am aware that my TOEFL scores sent by ETS will reach only after the deadline.

    So, can you please tell me whether they'll consider my application even if my TOEFL score (sent by ETS) reaches after december 15th or not?

  34. You say that the transcripts will not be provided by the universities to U.S. Then how to get it if i am a student studying in India.

  35. I have completed my B.E. in Electronics and Communication and now want to do MS in Robotics, suggest me the Universities where this branch is available and i'm interested in US only. Pls reply soon as i got my GRE on 15th of Oct.

  36. right now i am in BE final yr and i m applying for fall 2011. my exams will get over till june 2011 and my results will be in aug (most probably the 3 week). so what do i need to do…..as i wont get transcript for my BE course….although i ll have my diploma course transcript……..so wat other documents do i need to submit according to this scenario.

  37. regarding transcript…. i was failed 1 yr in my diploma course of engineering. so do i have to attach failed mark-sheets with the transcript?……as i was dropped for 1 yr.

  38. i m doing my final should i send 6 sem marksheet and then after completing ug i have to once again send 8 sem transcript or not needed

  39. Instead of sending semester wise grade sheets, can we send a single consolidated grade(containing all the semester details) sheet which is issued by the university?

    Will this qualify as a transcript?

  40. Hi,

    I am a BPharm with 8 years of experience in Pharma R&D. Will be applying for PhD in US. I am still confused whether to get the transcript from my college ( which is a governmant aided) or from the University. I have contacted my college, they are willing to give a transcript. I really don't know from where exactly I should get it from. I m from Mumbai University.

    Please help!!!

    Thanks.

    • You will have to get the official/certified transcripts from Registrar/Controller of Examination of your university.

      After application for certified transcripts and paying fees (as mentioned above), some universities ask for your original transcripts. They photocopy it and after certification from the Registrar, they seal it in the printed envelope.

      That's better option to go with…

  41. Hi,

    Will sending more number of documents, like consolidated transcript + individual marks sheets etc. give a negative impression about our application. Like, we are being over-cautious?

    I'll be very grateful for a reply.

  42. my university people are not signing the envelop seal saying that the stamp is enough will that do??

    • You need to get an official transcript form your university, for that you may have to pay some fee for each mark sheet and should be signed and sealed from your university registrar.

  43. hi.

    thanks for an informative post.

    my question is- apart from the 8 semesters mark sheets, we receive a provisional card from the university. do we have to send it along with the transcripts or is it some kinda optional. please throw some light on that matter.

    regards

  44. Please can u let me know clearly abt –>>

    Do ve have attest XEROX Copy of original Marksheet OR do v hav to make it in ms word/scan (n hence print out) of the marksheet ???

    • Neither, you need OFFICIAL transcripts of which you can obtain multiple copies (all original) from your college. They will know what it is. A lot of universities do not accept notarized photocopies, so it is always safer to send originals. These are signed and stamped and given in a sealed envelope which is also signed and stamped.

  45. for transcript, we should get sign for individual semester mark list or if you having a consolidated marklist of all the semesters, is that enough??

    • I would include semester and consolidated mark sheets. In any case you are going to pay the same fees.

      • HSB,

        It differs from university to university; University of Kerala charges Rs 300 per individual marklist or Rs.1000 for a consolidated marklist transcript.

  46. I have a situation at hand. I need to send official transcripts to 15 universities, but the high cost of Rs.500/- at my university prevents me from obtaining such a high number of 'original' transcripts. So my question is that, do universities accepted attested copies of transcripts from notaries such as USIEF http://www.usief.org.in/ ?? Do any certain universities have any regulations to send only the original copy and do not accept notarized photocopies?

    • Most universities do not accept photocopies and require you to send original transcripts. But, very few universities do allow you to upload a scanned copy of the original with the online application for review and ask for the original once you are accepted. You could mail the admission coordinator and ask them if the accept scanned copies.

  47. Hi,

    I have transcripts that I took last year. I tool more transcripts than i required. So some are still left with me. Can i reuse them for this year? Or do the transcripts expire and we always need the latest ones?

    Note that I graduated from college some 3 years back. So all the transcipts whether new or old will contain the same info.

  48. Not many people are aware of this fact but the attestation of xerox copies of marksheets can also be done from USEFI which is done is just rs.40 in comparison to rs.200-500 charged by most universities. This is acceptable as an official transcript in US.

  49. Well the above article is concerned with transcripts sending through mail. What if I need to upload online ? ? (majority of the universities recommend this)

      • As far as my research on the university websites goes, majority of them don't require to send the hard copies. However, on the other hand i am not clear with how the consultancies work in applying. . They just borrow the photocopies of transcripts from us ( not even attested) ? ? ?

        • yes,, very right… infact not heard of ny such prblm being faced till date on photocopies being attested by univ….

          a bit confused, as my Univ rgpv not issue more original copies.!

  50. Nice article!

    Can anyone suggest the process for obtaining transcripts from Delhi University colleges?

Comments are closed.