I receive lots of emails from students applying for graduate school admission in the U.S. Some emails are well written and formatted and they include all the details I would need to respond to them.
Such good quality emails will make me automatically reply to them. However, there are some emails (see example below) that had prompted me to write an article like this: How Not to Write an email.
During the graduate school admission process, schools require students to send statements of purpose (or college admission essay). It will help admission committees to evaluate the students’ communication skills.
During job search, an email message will give an idea about the written communication skills of the person applying for jobs.
I certainly understand many students will not have professional experiences in writing email. I strongly suggest to utilize the opportunity while sending email to HSB.
You can practice writing email by following correct email etiquette. If you happen to send me an email looking like this:
thanks a lot for ur help…i wanna do ma masters in xxxxx …m unable to find ma field related thngs so whr i shud i search for…hope u understood ma prob…sorrry for botherin u wid ma prob but plz do d needful…
Note – I did not intend to offend the person who sent this email to me. I hope you can use this as a learning experience and take it constructively because my real purpose is only to help as much people as possible.
- ur – your
- i – I
- ma – my
- m – I’m
- ma – my
- thngs – things
- whr – where
- u – you
- prob – problem
- brotherin – brothering
- wid – with
- d – the
Some words are repeated. In just 2 lines, you can see 12+ mistakes. The above email message might be okay when communicating with friends but not with professional organizations.
Don’t expect to get any reply when sending such kind of email. If you happen to write in such language in statement of purpose, resumé, etc., then you are not going to get admission (seriously).
Take Emails Seriously
If you happen to have such a habit when writing emails, then when you write emails for professional purpose you will automatically write in such language. If you need some email practice experience, follow good email etiquette and send an email to me.
Or else, the chances of getting my response is very low. Some of the emails I get looks better than this and I respond to them.