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Email Template to Contact Current Students in Universities

I was chatting with a student who was trying to find the minimum GRE score required for admission to the M.S. in material science program at University of Virginia.

I searched around to see if the department had listed the minimum GRE score graduate admission to material science master’s program. The department did not make any specifications.

Here’s a way I use to determine the admission requirements of a school or department.

This method is very simple and effective in finding information about schools, department, funding, professors, and so on.

Step 1

Search within the Department website about "Graduate School Admission Requirements". If NO minimum GRE scores required is specified, then proceed to the next step.

Example – Master’s in Material Science and Engineering – Graduate Admission

Step 2

Check if the department has a link to Students’ Profiles.

Example – Students studying M.S. Material Science

Usually, the students’ profile links will be posted under the People Section.

Step 3

Send email to them requesting for help. Use the following email template:

Dear Name,

I’m Raghu and I’m planning to apply for M.S. in material science program at your school. I found your email ID under the students page at the University of Virginia’s department website. I would really appreciate if you help me by providing some information about the material science program at your school. My profile is GRE Score – 1,100, TOEFL 94, academic percentage – 60%, and 2 paper presentations. I’m in my final year at Mumbai University.

I would like to know:

  1. What is the minimum GRE score required for admission?
  2. Do students get admission with funding, if not, how does funding scenario look like?
  3. What is the cost of living for students from India (or your country)?
  4. How about part time job availability?

So, the above email will help you get started. Some students will reply and ask for more questions about internship, job search, etc. in later emails.

If you send them a lengthy email in your first email, it might turn them off because a long email typically demands a similar lengthy response. So make it short and easier on the person responding to you.

Change the email according to your academic details. I have to say this. Some students might just copy and paste the above email (unless their name and profile are the same, which I doubt will be similar).

This method always works because they should have gone through the same stage when applying for college admission.

Use the same email template when communicating to as many students from different universities as possible.

Related: Email template to contact professors


  1. Gourish on January 8, 2011 at 10:01 AM

    Hey HSB, one query regarding post application activity.
    I've applied for my MS for fall-2011 now. Can you just tell me what
    would be the right time to approach a particular professor
    regarding research & for corresponding

  2. Pavel Bhowmik on December 27, 2010 at 10:06 AM

    What should be the subject of these mails??

  3. hamed on October 10, 2010 at 10:20 PM

    hi . i want to apply for us university in the field of electrical engineering PHD . i tried alot to contact with the professor for getting RA or TA but they don't aswer . i want to know whether i should contact them before application .

  4. Happy Schools Blog on September 6, 2009 at 8:40 PM

    Possible to study M.S. in US after M.Tech in India?…

    Ajay had 5 questions about possibility of studying MAsters in Computer Science in American Univesity after completing M.Tech in India. Very few studetns posting comments here at HSB have such thoughtful questions,
    Questions have been answered separate…

  5. Ajay on September 2, 2009 at 7:39 PM


    I am finding happyschoolsblog very interesting and informative.

    I am pursuing my M.Tech in CSE which will be completed in 2009.

    I feel that it was not worth while studying M.Tech here in a mediocre university and I am now very much keen on getting a M S degree from USA.

    1. What do you think about me getting an admission in US University despite of me having a Master degree from India?

    2. I see in lots of University websites about MS in Computer Science? How do I find what are the other different majors the school offers ? Usually, I look in CS departments for different majors, but most of them have MS in CS ?

    3. Do you think getting scholarship in India during M.Tech study and having one year internship experience, M.Tech average of 67% and with good GRE will help me get some sort of financial AID.

    4. What aggregate do US Universities consider ? As in my degree certificate of B.E it mentions about class considering only 5th to 8th sem (which makes my % less compared to 8 sems average) or will they consider all 8 semester aggregate? or the degree % and class mentioned in degree certificate is final?

    4. What shall I mention in Statement of Purpose?

  6. Ashruta Shettar on January 18, 2009 at 6:22 PM

    Hello, I have my GPA around 3. If i were to choose 1 among the top 20 universities, what should be my probable GRE score. Im working in Tata Consultancy Services. Planning for Fall 2010, which would complete 2 years of my work experience. I want to specialize in Computer Science, and i have completed my BE in computer Science.

    I wanted your suggestion about GMAT. For my profile what do you think would help me MAsters in Technology or in Managaement. Im even intrested in management, but i want to go into a feild which will give me a good lift up in my company.

  7. Santhosh on December 17, 2008 at 5:42 AM

    How many times can a candidate can write the gre exam and toefl exam….can he write more than 1 time…..

    • Yoga on April 30, 2011 at 7:03 PM

      Sure man you can take your TOEFL in once in a month but the criteria is you need to get a gap of 30 days between two attempts and for GRE i think you can take upto 5 times in a year

  8. praveen on November 23, 2008 at 6:48 PM

    i have awa score 2.5 and gre score of 1300 verbal 580 , awa score affect my universtiies to get admitted,urgently need please reply soon

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