Are you planning to contact professors when applying for graduate school admission (M.S. and PhD)? Use this email template as a starting point and just improvise.
Here’s one email template that you can use to contact professors to express your interest in his or her research and hopefully that will lead to graduate school admission with scholarship.
You may have to customize the email based on the professors’ research interests as well as on your needs. Don’t expect to get reply from all the professors.
Email template to contact professors
Dear Professor (Last Name)),
My name is /First Name/ and I am a current student at /University or College Name/ . As part of my undergraduate project, I worked with Professor Dr. XYZ in implementing x y and z methods using technologies.
I am contacting you because I’m applying to programs in /Major/ this /Semester/. My research interests are in A, B, and C…
From your web page I saw that that you have done research on projects X and Y. Because of our similar interests, your lab is one of the few I am intrigued at the graduate school of /University Name/, if you will be accepting any students into your lab for Fall 2015 Semester.
I’d be interested in hearing more about your particular lab and getting in touch with some of your current students.
Are you accepting new students for your lab and research work? I would appreciate if you can direct me towards your most recent research (manuscripts, etc.) as well.
Thank you for your time, and I look forward to hearing back from you soon.
Now you can use the above email template as a starting point. Then make changes based on the replies and types of professors you are contacting.
At times, you may have to just use a 3 line email or 10 line email. The key is to improvise your email to fit your situation.
Additional information you can include is about your research work and your past research experiences. This will make your email stand out from rest of the emails.
Your goal is get the conversation going from the first email.
P.S. Don’t ever ask for funding in your first email.
Email to Professors: Series of Articles
The following are series of articles that will give further information about contacting professors before undergoing the graduate school admission process (for both master’s and PhD degrees).
- How to Contact Professors for Graduate School Admission ( this article )
- Think Twice Before Contacting Professors via Email for Admission
- 11 Tips to Follow when Writing Emails to Professors
- Email Template to Contact Graduate School Professors (the current article)
- Sample Letter to Get Funding from Universities in the USA
- I sent Emails and got Favorable Responses from Professors
- Reply from Professor is disappointing about Grad School Admission